Are you an operations and administration professional with a passion for building sustainable, equitable food and farm systems who loves working with people? The National Sustainable Agriculture Coalition (NSAC) is seeking a highly organized Operations Manager to support our work to build grassroots power, achieve policy goals, and advance racial equity in agriculture and food systems. The Operations Manager will be responsible for key organizational support and coordination functions across administrative, events, and team & culture while bringing a racial equity lens to all their work.

This is a full-time, exempt position that offers benefits as outlined in the employee handbook and reports to NSAC’s Coalition Director. This position is based in our Capitol Hill office at 110 Maryland Avenue, NE, Suite 209, Washington, DC. NSAC operates with a flexible work policy allowing for remote work when possible; this position requires an in-office presence a minimum of 25% time to maintain core administrative functions.

THE ORGANIZATION

NSAC is an alliance of grassroots organizations that advocates for federal policy reform to advance the sustainability of agriculture, food systems, natural resources, and rural communities. For over 30 years, NSAC’s stellar track record of policy accomplishments has been guided by a vision of agriculture where a safe, nutritious, ample, and affordable food supply is produced by a legion of family farmers who make a decent living for their work, while protecting the environment, and contributing to the strength and stability of their communities. Racial justice – an understanding and acknowledgment of historical and ongoing racial inequities and commitment to actions challenging those inequities – is a core NSAC tenet that we seek to embed in our structure, analysis, policy development, and advocacy.

POSITION DESCRIPTION

Administration

• Manage and track incoming and outgoing invoices, bills, subscriptions, and payments, and assist with budgeting, donations, and contract administration
• Manage NSAC’s DC office space, including supplies, mail, maintenance requests, telephone, and liaising with property management
• Maintain equipment/supplies inventory, manage procurement, and assist with equipment and technology maintenance
• Support file management & records retention, including assisting in the maintenance of employment information, maintaining appropriate confidentiality
• With the Coalition Director, liaise with organizational consultants, contractors, and vendors, using independent judgment when needed

Team & Culture

• Apply an equity lens to all work, and strive to advance racial equity both within the Coalition’s internal processes and externally through its public facing efforts
• Provide administrative support for staff, including scheduling meetings and travel, reserving event venues, assisting with organizational calendars and communications
• Support organizational hiring processes as needed, including recruitment, training, and onboarding scheduling; manage annual Fellowship hiring timelines, cross-team coordination, and administrative onboarding
• With the Coalition Director, prepare materials for and support regular staff meetings and assist in developing staff-wide timelines, projects, and policies
• Provide support to the Coalition Director and fiscal sponsor for the development and implementation of workplace policies
• With the Coalition Director and fiscal sponsor, assist in stewarding employee benefits and insurance enrollment, renewal, and review processes
• Assist the Coalition Director and fiscal sponsor in labor relations, including preparing and maintaining data and information related to contract negotiations, keeping minutes, and assisting management with grievance investigation reports

Membership Management

• Support annual coalition membership renewal process, including dues processing, in partnership with grassroots staff

Events

• Manage and execute site logistics, including hotel/venue selection, catering, and printed materials for staff retreats, ad hoc meetings, and lobby days
• Support key internal planning for two coalition membership meetings annually, including venue/site research, scholarships, and liaising between staff, members, and contractors for agenda development

DESIRED QUALIFICATIONS

We strongly encourage interested candidates to apply if they meet at least 75% of the qualifications. We also strongly encourage applications from people of color, people from working class backgrounds, women, LGBTQ people, or those who are members of other marginalized communities.

• A passion for sustainable agriculture and food systems work
• Demonstrated commitment to and understanding of racial equity and an enthusiasm to apply this understanding to their role
• Excellent written and verbal communication skills with a high level of attention to detail
• Proficiency in using Microsoft and Google Suite
• Understanding of general finance and budgeting principles
• Excellent time management skills, capable of planning, prioritizing, and troubleshooting efforts in an ongoing manner and working on variable, sometimes fast-paced project timelines (including Congressional schedules)
• Exceptional initiative and interpersonal skills, including the ability to work independently and collaboratively, listen well, build trust, and model healthy conflict resolution
• Comfortable working with staff to ensure familiarity with organizational policies / benefits and supporting feedback processes
• Proven experience in project management
• Willingness to work in person at the NSAC office at least 25% of the time
• Willingness to travel domestically 2-4 times a year
• Ability to work effectively with, value differences of, and incorporate the experiences of diverse groups of individuals, including race, ethnicity, age, gender, sexual orientation, religion, ability, and socioeconomic circumstances

ADDITIONAL QUALIFICATIONS:

Not required but will help the candidate succeed

• Proficiency with WordPress, Adobe CreativeSuite, EveryAction, or comparable CRMs
• Training and experience with facilitation, conflict resolution, and/or consensus building processes
• Background with grassroots advocacy campaigns (e.g. field organizing, lobby days, etc) or large, multi-organization grassroots coalitions, including membership management
• Fluency in a language other than English