NESAWG is seeking proposals for bookkeeping services following an accrual-based accounting system under 501(c)(3) non-profit regulations using online NetSuite Cloud Accounting software to include the following scope of work with potential expansion:

Bookkeeping & Coding

Enter accounts payable into NetSuite as needed (i.e. bills, invoices, check requests,  reimbursements, create sales orders)
Create invoices for accounts receivable as needed
Code revenue and expenses appropriately tied to each grant/ funding source
Assist with receipt of sponsor donations; calculate fair market value of in-kind donations; apply coding
Maintain paper and / or online filing systems
Code revenue and expenses for two purchase/debit cards.
Provide support for other bookkeeping items as needed

Budget Creation

Assist with organizational and programmatic budget creation
Review organizational budget and format it following the NetSuite chart of accounts format
Upload budget into NetSuite
Create special events budget as needed

Financial Reporting

On a monthly basis:

Attend Finance Committee meetings to provide monthly reports including three financial statements (Profit & Loss Statement, Statement of Financial Position, Cash Flow Statement), comparison of Budget vs. Actuals, and high-level Financial Management Notes
Attend additional meetings as needed

Every 6-months:

Develop financial projections to provide input on Mid-Year and End-of-Year Budget Review
Support potential reforecasting process

Support grant financial application and grant financial reporting requirements
Aid with the creation and submission of Expense Reports for trips, special events and activities
Maintain fixed asset inventory and depreciation

Accounting Policies

Co-develop accounting and financial policies with Executive Director and Finance Committee (offer input on financial rules and regulations that NESAWG needs to observe)
Update policies as needed

How to Submit?

Please submit your proposal to: info@nesawg.org by Monday, June 27th at 11:59pm EST and include “Bookkeeping Services Proposal by [your business name]” on the subject line.

Submissions should:

Include a link to your business website, and background information about your business approach, mission, and values
Include outline of bookkeeping experience and similar roles
Provide three client references and contact information
Include resume with credentials